Financial Accounting & Reporting (FAR) Cheat Sheet

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Our Financial Accounting and Reporting (FAR) CPA Exam cheat sheet is optimized to simplify the complexities of U.S. GAAP and financial reporting for test day success. This guide focuses on exactly what you need to pass, delivering clear explanations of heavily-tested topics in governmental accounting, consolidations, and complex journal entries. Key concepts, like lease accounting (ASC 842), and critical frameworks from FASB are broken down, providing the essential knowledge you need to pass the FAR exam with confidence.

Studying for other sections? Check out our cheat sheets for AUD, REG, BAR, ISC, and TCP.

Financial Reporting

Financial Statements & Comprehensive Income

A complete set of financial statements under US GAAP includes:

  • Balance Sheet (Statement of Financial Position)
  • Statement of Earnings (Income Statement)
  • Statement of Comprehensive Income
  • Statement of Cash Flows
  • Statement of Owner's Equity

Other Comprehensive Income (OCI) Components

These items bypass the income statement and go directly to equity:

  • Pension Adjustments
  • Unrealized Gains and Losses on Available-for-Sale (AFS) Debt Securities
  • Foreign Currency Translation Adjustments
  • Instrument-Specific Credit Risk
  • Effective Portion of Cash Flow Hedges
$$ \text{Net Income} + \text{Other Comprehensive Income (OCI)} = \text{Comprehensive Income} $$

Liquidity vs. Solvency & Reclassification Adjustments

Concept Authoritative Definition & Reporting Treatment
Liquidity The enterprise's ability to meet immediate, short-term financial obligations as they become due (Current Assets / Current Liabilities).
Solvency The enterprise's ability to survive over the long term and satisfy long-term debt commitments (Total Liabilities / Total Stockholders' Equity).
AOCI & Reclassifications OCI items are accumulated in the Balance Sheet equity account Accumulated Other Comprehensive Income (AOCI). Reclassification adjustments avoid double-counting items in Net Income when realized.

Discontinued Operations

Discontinued operations are reported separately on the income statement, net of tax.

  • The component must be disposed of or held for sale.
  • The disposal must represent a strategic shift.
  • Once an asset is classified as held for sale, you do not depreciate or amortize the asset anymore.
  • You cannot reverse an impairment beyond the original amount that was impaired.

Individual Foreign Transactions

Direct Method: Domestic price of another currency ($/FC)
Indirect Method: Foreign price of domestic currency (FC/$)

Denominated Item FC Rate Increases (↑) FC Rate Decreases (↓)
Asset (Receivable) Gain Loss
Liability (Payable) Loss Gain

Foreign Currency Accounting: Core Presentation Rules

  • Foreign Currency Transactions: Realized and unrealized exchange gains/losses are recognized immediately in Net Income (Statement of Earnings).
  • Foreign Subsidiary Translation (CTA): Translation gains/losses from converting functional currency to reporting currency bypass Net Income and go to Other Comprehensive Income (OCI).

SEC Filing Deadlines

Filer Type Public Float & Revenue Criteria Form 10-K (Annual) Form 10-Q (Quarterly) Form 8-K (Major Events)
Large Accelerated High Public Float 60 days after FYE 40 days after Q-End 4 Business Days
Accelerated Medium Public Float & Meets Revenue Threshold 75 days after FYE 40 days after Q-End 4 Business Days
Non-Accelerated / SRC Low Public Float or Low Annual Revenue 90 days after FYE 45 days after Q-End 4 Business Days

Stock Issuance & Definitions

AuthorizedMaximum amount of stock that may be issued.
IssuedStock that has been sold/distributed.
OutstandingIssued Stock − Treasury Stock

Issuance Journal Entries

Issued Above Par
Cash (Shares × Purchase Price)$XX
Common Stock (Shares × Par Value)$XX
APIC - C/S (Plug)$XX
Issued Below Par
Cash (Shares × Purchase Price)$XX
APIC - C/S (Plug)$XX
Common Stock (Shares × Par Value)$XX

Book Value Per Common Share

Measures the net asset value attributable to each share of common stock upon corporate liquidation.

$$ \text{Book Value per Common Share} = \frac{\text{Common Stockholders' Equity}}{\text{Ending Common Shares Outstanding}} $$
Component Calculation / Deduction Mechanism
Total Stockholders' Equity Common Stock + Preferred Stock + APIC + Retained Earnings + AOCI − Treasury Stock.
Less: Preferred Stock Claims Deduct: (1) Preferred Stock Par Value + (2) Liquidation Preference Premium + (3) Cumulative Dividends in Arrears.
Common Stockholders' Equity Numerator: Net equity available exclusively to common shareholders.
Ending Common Shares Denominator: Issued Shares − Treasury Shares (as of the balance sheet date; not WACSO).

Stock Subscriptions

A contractual agreement to sell a specified number of shares at an agreed-upon price on credit.

1. Record Subscription
Subscriptions Receivable$XX
Common Stock Subscribed (Par)$XX
APIC - C/S (Plug)$XX
2. Collection of Payments
Cash$XX
Subscriptions Receivable$XX
3. Issuance (Fully Paid)
Common Stock Subscribed$XX
Common Stock Issued$XX

Subscriber Default Accounting Treatments

Treatment Option Accounting & Journal Entry Mechanism
Option 1: Issue Proportional Shares Issue shares corresponding strictly to cash collected: Debit Common Stock Subscribed (Partial Par), Credit Common Stock (Partial Par).
Option 2: Refund Cash Collected Refund collected cash less damages: Debit Common Stock Subscribed (Par), Debit APIC − C/S, Credit Subscriptions Receivable, Credit Cash/Payable.
Option 3: Forfeit Payments to APIC Retain all partial cash collected: Debit Common Stock Subscribed (Par), Debit APIC − C/S, Credit Subscriptions Receivable, Credit APIC − Defaulted Subscriptions.

Retained Earnings

$$ \begin{aligned} &\text{Beginning Retained Earnings} \\ \pm \; &\text{Net Income (or Loss)} \\ - \; &\text{Dividends Declared} \\ \pm \; &\underline{\text{Prior Period Adjustments}} \\ = \; &\textbf{Ending Retained Earnings} \end{aligned} $$

Earnings Per Share (EPS)

Basic EPS

$$\text{Basic EPS} = \frac{\text{Net Income} - \text{Preferred Dividends}}{\text{Weighted Average Common Shares Outstanding (WACSO)}}$$
  • Cumulative Preferred: Deduct the current year dividend, whether declared or not.
  • Non-Cumulative Preferred: Deduct only if declared.
  • Stock Splits/Dividends: Treated retroactively to the beginning of the year.

Diluted EPS

$$\text{Diluted EPS} = \frac{\text{Net Income} - \text{Pref. Div.} + \text{Convertible Debt After-Tax Interest}}{\text{WACSO} + \text{Incremental Shares (Options)} + \text{Shares from Conversion (Bonds/Pref)}}$$
  • If-Converted Method (Bonds/Pref. Stock): Add back interest (net of tax) or preferred dividends to the numerator; add converted shares to the denominator.
  • Treasury Stock Method (Options/Warrants): Assumes proceeds from exercise are used to repurchase shares at the average market price. Dilutive only if Average Market Price > Strike Price.

Treasury Stock Method (Options & Warrants)

Dilutive only when Average Market Price > Exercise Price. Assumes cash proceeds are used to repurchase shares at market price.

$$ \text{Incremental Shares} = \text{Option Shares} - \left( \frac{\text{Option Shares} \times \text{Exercise Price}}{\text{Average Market Price}} \right) $$

If-Converted Method & Sequencing Rule

  • Convertible Bonds: Add back After-Tax Interest: + Interest Expense × (1 − Tax Rate) to numerator; add converted shares to denominator.
  • Convertible Preferred: Add back Preferred Dividends to numerator; add converted shares to denominator.
  • Sequencing Rule: Test securities individually from most dilutive to least dilutive. If an issue increases EPS, it is anti-dilutive and excluded.

Preferred Stock - Equity with Options

Feature Description
Cumulative Unpaid dividends accumulate as "Dividends in Arrears".
Non-Cumulative Unpaid dividends do NOT accumulate.
Participating Share with common shareholders in excess of a specific amount. Can be Fully (no limit) or Partially (to a percentage limit).
Non-Participating Limited to the dividend provided by the preference.
Convertible May be exchanged for common stock at a specified rate.
Callable/Redeemable May be repurchased by the issuing corporation at a specified price.
Liquidation Preference Must be disclosed if larger than par value.

Treasury Stock: Cost vs. Par Value Method

Treasury stock represents a corporation's own stock that was issued and subsequently reacquired. Net Income is never impacted by treasury stock transactions under either method.

Feature Cost Method (Primary Standard) Par Value Method (Alternative)
Initial Buyback Basis Recorded at full purchase cost (Shares × Repurchase Price). Recorded at par value (Shares × Par Value).
Immediate Gain/Loss No immediate gain or loss calculated upon buyback. Immediate gain/loss recognized vs. original issue price in APIC/RE.
Reissuance Above Basis Credit APIC − Treasury Stock. Credit APIC − Common Stock.
Reissuance Below Basis Debit APIC − T/S (up to prior credits), then Retained Earnings. Debit APIC − C/S (up to original issue APIC), then Retained Earnings.
Balance Sheet Presentation Contra-Equity deducted from Total Stockholders' Equity. Contra-Equity deducted directly from Common Stock at Par.

Cost Method Journal Entries

1. Repurchase (At Cost)
Treasury Stock (Cost)$XX
Cash$XX
2a. Reissue Above Cost
Cash (Resale Price)$XX
Treasury Stock (Cost)$XX
APIC − Treasury Stock (Gain Plug)$XX
2b. Reissue Below Cost
Cash (Resale Price)$XX
APIC − Treasury Stock (Deplete Balance)$XX
Retained Earnings (Excess Loss Plug)$XX
Treasury Stock (Cost)$XX

Par Value Method Journal Entries

1. Repurchase Above Original Issue Price (Loss)
Treasury Stock (Par Value)$XX
APIC − Common Stock (Orig. Issue APIC)$XX
Retained Earnings (Excess Loss Plug)$XX
Cash (Repurchase Price)$XX
1. Repurchase Below Original Issue Price (Gain)
Treasury Stock (Par Value)$XX
APIC − Common Stock (Orig. Issue APIC)$XX
APIC − Treasury Stock (Gain Plug)$XX
Cash (Repurchase Price)$XX
2. Reissuance (Par Method)
Cash (Resale Price)$XX
Treasury Stock (Par Value)$XX
APIC − Common Stock (Plug)$XX

Dividends & Distributions

Date of Declaration
Retained Earnings$XX
Dividends Payable$XX
Date of Record
No Entry
Date of Payment
Dividends Payable$XX
Cash$XX
Dividend Type Accounting Treatment
Property (In-Kind) Recorded at FMV of property. Gain/Loss is recognized on the disposition.
Small Stock (<20-25%) Reduce Retained Earnings by the FMV.
Large Stock (>20-25%) Reduce Retained Earnings by the Par Value.
Liquidating Distribution exceeds investor's share of retained earnings. Reduces investor's basis.

Specialized Dividend Mechanics & Entries

Property Dividend: Step 1 (Revalue Asset)
Investment / Asset (to Fair Value)$XX
Gain on Disposal (in Net Income)$XX
Property Dividend: Step 2 (Declare at FMV)
Retained Earnings (Asset Fair Value)$XX
Property Dividends Payable$XX
Scrip Dividend (Promissory Note)
Retained Earnings$XX
Notes Payable (Scrip)$XX

Stock Splits (e.g., 2-for-1): Total equity and par value remain unchanged; number of shares increases and par value per share decreases proportionally → Memorandum Entry Only.

State & Local Government Concepts

Detailed governmental accounting is tested in the BAR discipline. For FAR, you only need to identify the high-level measurement focus, basis of accounting, and purpose of the funds.

Fund Category Measurement Focus & Basis Primary Purpose
Governmental Current Financial Resources
Modified Accrual
Core services (Police, Fire, Admin). Includes General, Special Revenue, Debt Service, Capital Projects, and Permanent funds.
Proprietary Economic Resources
Full Accrual
Business-type activities (Tolls, Utilities). Includes Enterprise and Internal Service funds.
Fiduciary Economic Resources
Full Accrual
Holding assets for others in a trust or custodial capacity. Includes Custodial, Investment Trust, Private-Purpose Trust, and Pension (and other employee benefit) Trust funds.

Modified Accrual Revenue & Expenditure Rules (GASB)

Element Recognition Rule & 60-Day Benchmark
Revenue Recognition Recognized when measurable and available. Property taxes are available if collectible within the current period or within 60 days after fiscal year-end. Collections beyond 60 days are recorded as Deferred Inflows of Resources.
Expenditure Recognition Recognized when the fund liability is incurred. Exception: Unmatured principal and interest on general long-term debt are recognized only when legally due and payable.

Governmental Budgetary Accounting Cycle

1. Record Approved Budget
Estimated Revenues$XX
Appropriations (Spending Limit)$XX
Budgetary Fund Balance (Plug)$XX
2. Issue Purchase Orders (Encumbrance)
Encumbrances$XX
Budgetary Fund Balance Reserved for Encumbrances$XX
3. Invoice Received (Reverse & Record Actual)
Budgetary Fund Balance Reserved for Encumbrances (PO Amt)$XX
Encumbrances (Original PO Amt)$XX
Expenditures (Actual Invoice Amt)$XX
Vouchers Payable / Cash$XX

Fund Balance Hierarchy (Governmental Funds)

Classification Definition & Constraint Authority
1. Nonspendable Legally or contractually cannot be spent (e.g., inventories, prepaid items, permanent fund principal).
2. Restricted Externally constrained by creditors, grantors, contributors, or laws/constitutional provisions.
3. Committed Constrained for specific purposes by formal action of the government's highest decision-making authority (e.g., city council ordinance).
4. Assigned Constrained by the government's intent for specific purposes by executive management or delegated committee.
5. Unassigned Residual positive fund balance in the General Fund only (or negative deficit balances in other funds).

Enterprise Fund Criteria & Proprietary Cash Flows

  • Mandatory Enterprise Fund Triggers (Any 1 of 3):
    1. Activity is financed with debt secured solely by a pledge of net fee revenues.
    2. Laws or regulations require that activity costs be recovered with fees.
    3. Pricing policies establish fees designed to recover costs, including capital costs.
  • Proprietary Statement of Cash Flows: The Direct Method is MANDATORY across 4 categories: Operating, Noncapital Financing, Capital and Related Financing, and Investing.

Fund-to-Government-Wide Financial Statement Reconciliation

Reconciling Item Balance Sheet Conversion Operating Statement Conversion
Capital Assets & Depreciation + Capital Assets (Net of Accumulated Depreciation) + Capital Outlay Expenditures − Depreciation Expense
Long-Term Debt & Principal − Non-Current Bonds Payable + Principal Debt Payments − Bond Proceeds Issued
Revenue Accruals (60-Day Rule) + Deferred Inflows of Resources + Revenues Earned but Not Available (Change in Deferred Inflows)
Internal Service Funds + Internal Service Fund Net Position + Internal Service Fund Operating Income

Governmental Reporting Characteristics & GAAP Hierarchy

  • Qualitative Characteristics: Understandability, Reliability, Relevance, Timeliness, Consistency, and Comparability.
  • GASB GAAP Hierarchy:
    Level 1: GASB Statements
    Level 2: GASB Technical Bulletins, Implementation Guides, and AICPA literature cleared by GASB.

NFP Financial Statements

Required statements include the Statement of Financial Position, Statement of Activities, and Statement of Cash Flows.

Statement of Activities (Expenses)

  • Functional: By major classes of program and support services (e.g., Program Services, Management & General, Fundraising).
  • Natural: By standard general ledger titles (e.g., salaries, rent, utilities).

Statement of Cash Flows Classification

Operating

  • Unrestricted contributions & grants
  • Program service fees
  • Charitable disbursements
  • Interest/dividends on operating investments

Investing

  • Investments in PP&E
  • Proceeds from the sale of art
  • Proceeds from assets restricted for acquiring new PP&E

Financing

  • Contributions restricted for acquiring long-lived assets (PP&E)
  • Contributions restricted for establishing an endowment fund

Net Asset Classifications & Releases

Net Asset Classification Characteristics & Release Mechanics
Net Assets Without Donor Restrictions Free of donor-imposed stipulations. Includes board-designated funds. All operational expenses are reported strictly in this category.
Net Assets With Donor Restrictions Subject to donor-imposed purpose or time stipulations (including perpetual endowments).
Releases from Restrictions When donor stipulations are met (purpose spent or time elapsed): (1) Debit Net Assets Released from Restrictions − With Donor Restrictions; (2) Credit Net Assets Released from Restrictions − Without Donor Restrictions.

NFP Contribution & Revenue Recognition

To qualify as an unconditional contribution, a transfer must be voluntary, nonreciprocal, unconditional, and legal title must pass to the NFP.

Contribution Category Authoritative Recognition & Measurement Rules
Cash Contributions Recognized as contribution revenue/gains at Fair Value immediately when received.
Unconditional Pledges (Promises to Give) Recognize revenue at Fair Value when pledged. Multi-year pledges are recorded at Net Present Value (NPV) as donor-restricted due to the inherent time restriction.
Conditional Contributions & Barriers A contribution is conditional if it includes both a barrier (e.g., specific service milestones, performance targets, matching fund provisions) and a right of return/release. Revenue is not recognized until the barriers are substantially met.
Donated Services Recognize as Contribution Revenue and Expense ONLY if the service meets at least one criterion:
  • Creates or enhances a non-financial asset (e.g., building construction); OR
  • Requires specialized skills (CPAs, attorneys, doctors, nurses, plumbers), is provided by individuals possessing those skills, and would typically need to be purchased if not donated.
Works of Art & Historical Collections Capitalization is optional if ALL 3 criteria are met:
  1. Held for public exhibition, education, or research in furtherance of public service;
  2. Protected, kept unencumbered, cared for, and preserved; and
  3. Proceeds from any sales are required to be used to acquire other collection items or for the direct care of existing collections. Policy must be applied consistently to all items or none.

Conditional Pledges: Early Cash Receipt

Early Cash Receipt (Before Conditions / Barriers Met)
Cash[Cash Received]
Refundable Advance (Liability)[Refundable Advance]
Revenue is recognized only when the conditions/barriers are substantially overcome.

Allowance for Uncollectible Pledges

An allowance is recorded to present pledges at Net Realizable Value (NRV), but Bad Debt Expense is never recognized in an NFP. Instead, estimated uncollectible amounts directly reduce the recorded contribution revenue.

NFP Recipient & Beneficiary Accounting

No Variance Power & Not Interrelated

Recipient Entry
Asset$XX
Refundable Advance Liability$XX
Beneficiary Entry
Receivable$XX
Contribution Revenue$XX

With Variance Power

Recipient Entry
Asset$XX
Contribution Revenue$XX
Beneficiary Entry
No Entry

Financially Interrelated

Recipient Entry
Asset$XX
Contribution Revenue$XX
Beneficiary Entry
Interest in Recipient Net Assets$XX
Change in Interest$XX
Beneficial Interest in Perpetual Trust (Beneficiary Entry)
Beneficial Interest in Trust (Fair Value Asset)$XX
Contribution Revenue − With Donor Restrictions$XX

NFP Endowments & Split-Interest Trusts (ASC 958)

Specialized accounting rules govern underwater donor-restricted endowment funds and split-interest agreements (lead and remainder trusts).

Underwater Endowment Funds

A donor-restricted endowment fund is "underwater" when its current fair value is less than either the original gift amount or the amount required to be maintained by donor stipulation or law:

  • Balance Sheet Classification: The entire accumulated deficit (underwater amount) is reported strictly within Net Assets WITH Donor Restrictions (not without donor restrictions).
  • Required Note Disclosures:
    (1) Fair value of underwater endowments
    (2) Original gift amount (or legally required minimum)
    (3) Aggregate underwater deficiency, and
    (4) Governing board policy (and any actions taken) concerning appropriation from underwater funds

Split-Interest Agreements (Trusts)

Agreement Type Beneficiary Rights & Term Initial Balance Sheet Accounting
Charitable Lead Trust (CLT) NFP receives periodic income distributions during trust term; remainder reverts to donor or designated non-charitable beneficiary. • Third-Party Trustee: Record Beneficial Interest Asset and Contribution Revenue (With Donor Restrictions) at PV of expected cash inflows.
• NFP as Trustee: Record assets at Fair Value, record Liability (PV of remainder interest), and credit Contribution Revenue (With Donor Restrictions) for the lead interest.
Charitable Remainder Trust (CRT) Donor (or designee) receives periodic distributions (annuity or unitrust) during life/term; remaining assets transfer to NFP upon termination. • NFP as Trustee: Record assets at Fair Value, record Liability (PV of expected payments to donor), and record the excess as Contribution Revenue (With Donor Restrictions).
• Third-Party Trustee: Record Beneficial Interest Asset at PV of estimated remainder interest and credit Contribution Revenue (With Donor Restrictions).

Financial Reporting & Disclosure

The 5-Step Revenue Recognition Model

Revenue is recognized based on the transfer of control of promised goods or services to customers.

Step & Core Principle Description & Key Rules
1. Identify the Contract Must have approval, identifiable rights/payment terms, commercial substance, and probable collection.
2. Identify Separate Performance Obligations (POs) A PO is distinct if the customer benefits independently AND it is separately identifiable (not highly integrated or interdependent).
3. Determine Transaction Price Determine expected consideration (factoring in variable consideration, time value of money, noncash consideration).
4. Allocate Price Allocate the transaction price to each distinct PO based on relative standalone selling prices.
5. Recognize Revenue Over Time: Customer simultaneously receives benefit, entity creates asset customer controls, or asset has no alternative use with right to payment.

Point in Time: Entity has right to payment, customer has legal title, physical possession, or accepted the asset.

Contract Assets vs. Contract Liabilities

  • Contract Asset: Right to consideration (work performed but not yet billed).
  • Contract Liability: Obligation to transfer goods/services (payment received but unearned).

Contract Modifications & Variable Consideration

Topic Authoritative Rules & Measurement Criteria
Separate Contract Modification Accounted for as a new, distinct contract ONLY if: (1) Scope increases due to the addition of promised goods/services that are distinct; AND (2) Contract price increases by an amount reflecting the entity's Standalone Selling Prices (SSP) for the additional goods/services.
Variable Consideration Estimation Estimated via: (1) Expected Value (probability-weighted average for large volume contracts) or (2) Most Likely Amount (single most probable outcome for two-outcome contracts). Constrained so that it is probable a significant reversal of revenue will not occur.
Nonrefundable Consideration If contract criteria are not met, nonrefundable cash received is credited to Unearned Revenue / Refundable Advance Liability until contract termination or performance completion.

Long-Term Construction Projects

Accounting for long-term construction contracts depends on the ability to reasonably estimate costs.

Method Usage Criteria Revenue Recognition
Percentage-of-Completion Costs can be reasonably estimated. Recognized over time based on the ratio of costs incurred to date vs. total estimated costs.
Completed Contract Costs cannot be reasonably estimated. Recognized at a point in time, strictly upon the completion of the contract.

Balance Sheet Presentation

Contract Asset (Current)

$$ (\text{Cumulative Costs} + \text{Recognized Gross Profit}) \gt \text{Cumulative Billings} $$

Contract Liability (Current)

$$ (\text{Cumulative Costs} + \text{Recognized Gross Profit}) \lt \text{Cumulative Billings} $$

Fair Value Measurement

Hierarchy of Inputs

Fair value is prioritized based on the observability of inputs.

Level Description Observability
Level 1 (Highest) Quoted prices in active markets for identical assets/liabilities. Observable
Level 2 Inputs other than quoted prices (e.g., similar assets, interest rates, yield curves). Observable
Level 3 (Lowest) Inputs reflecting the entity's own assumptions (e.g., internal cash flow projections). Unobservable

Valuation Techniques

Market Approach Uses prices from market transactions involving identical or comparable assets.
Cost Approach Uses the amount required to replace the service capacity of an asset (replacement cost).
Income Approach Converts future amounts (e.g., cash flows) to a single discounted present value.

Market & Measurement Principles

  • Principal Market: The market with the greatest volume and activity level.
  • Most Advantageous Market: Used only if no principal market exists; maximizes price received (or minimizes price paid) after transaction costs.
  • Highest and Best Use: Valuation premise for non-financial assets considering optimal use to maximize value.
Fair Value Measurement: Key Valuation Principles:
  • Transaction Costs: Used to determine the most advantageous market, but are excluded from the final Fair Value calculation (exit price).
  • Transportation Costs: Included in the Fair Value calculation if location is a physical characteristic of the asset (e.g., grain, oil).

Notes to the Financial Statements

Note Category Disclosures Included
Summary of Sig. Acct. Policies First or second footnote. Describes measurement bases and specific principles used.
Risks & Uncertainties Describes major operations, use of estimates, and significant concentrations. A concentration is disclosed if it exists at the B/S date, causes near-term vulnerability, and the impact is reasonably possible.
Other Notes Contingencies, pension plans, segment disclosures, FV estimates, changes in SE, and material asset/liability info.

Footnote Boundaries & Concentration Rules

  • Note 1 Exclusions: Note 1 discloses policies (measurement bases, depreciation methods, inventory cost flow). It excludes specific dollar amounts of account balances and changes in estimates.
  • Concentrations (3 Mandatory Criteria): Disclose if: (1) Concentration exists at Balance Sheet date; (2) Vulnerable to near-term severe impact; and (3) It is at least reasonably possible the event will occur in the near term.

Accounting Changes & Error Corrections

Type of Change Treatment Description & Action
Change in Principle Retrospective Change from one GAAP method to another (e.g., FIFO to Weighted Average). For comparative F/S, restate prior years. Adjust beginning RE, net of tax.
Exception: Change to LIFO is prospective.
Change in Estimate Prospective Not an error. Apply in current and future periods (e.g., changing depreciation method or useful life).
Change in Entity Retrospective Restate all presented F/S to reflect the new reporting entity.
Error Correction Prior Period Adjustment Correction of mathematical mistakes or non-GAAP to GAAP. If prior year F/S are not presented, adjust the opening balance of RE of the earliest period presented, net of tax.

Rule of Preferability & Prospective Exceptions

  • Rule of Preferability: An entity may change an accounting principle only if it is required by new GAAP or if the entity justifies that the alternative GAAP principle is preferable.
  • Depreciation Method Changes: A change in depreciation, amortization, or depletion method is accounted for prospectively as a change in estimate inseparable from a principle change.
  • Change to LIFO: Treated prospectively because reconstructing prior LIFO layers is generally impracticable.

Subsequent Events

Event after B/S date but before F/S are issued/available.

Types of Subsequent Events

graph TD A["Subsequent Event Identified (Between B/S Date & Report Date)"] --> B{"Did the condition
exist at the
Balance Sheet date?"} B -->|Yes| C["Type 1 Event"] B -->|No| D["Type 2 Event"] C --> E["Recognize Journal Entry & Disclose"] D --> F["Disclosure Only (No Adjustment)"]

Public firms evaluate until F/S are issued. Private firms evaluate until F/S are available to be issued.

Other Bases of Accounting (OCBOA)

OCBOA Guidelines: Titles should be different, equivalents of B/S and I/S are required, equity changes explained, and disclosures similar to GAAP. A Statement of Cash Flows is not required.

Basis Revenue/Expense Recognition Common F/S Titles
Cash Basis Rev when cash received; Exp when cash paid. Statement of Cash and Equity
Statement of Cash Receipts and Disbursements
Modified Cash Basis Hybrid (e.g., capitalizing fixed assets/inventory, accruing taxes). Statement of Assets and Liab (Modified Cash Basis)
Statement of Revs Collected and Expenses Paid
Income Tax Basis Based on rules used to prepare tax returns. Statement of Assets, Liabs, Equity (Income Tax Basis)
Statement of Income (Income Tax Basis)

OCBOA Core Guidelines & Acceptable Modifications

  • Cash Flow Statement: A Statement of Cash Flows is NOT required under cash, modified cash, or income tax basis OCBOA frameworks.
  • Title Restrictions: Standard GAAP titles (e.g., "Balance Sheet", "Income Statement") cannot be used without qualifying language (e.g., "Statement of Assets and Liabilities − Modified Cash Basis").
  • Acceptable Modified Cash Basis Additions: Capitalizing and depreciating fixed assets, accruing income taxes, recording inventory, and reporting long-term debt liabilities.

Cash to Accrual Basis Conversion

Core Logic: Adjust cash flows for changes in related balance sheet accounts.

$$ \text{Accrual Income} = \text{Cash Flow} + \Delta\text{Current Assets} - \Delta\text{Current Liabilities} $$
Adjustment Category Revenue Purchases → COGS Operating Expenses
Cash Basis Amount Cash Received Cash Paid for Purchases Cash Paid for OpEx
A/R & A/P + End A/R, - Beg A/R + End A/P, - Beg A/P
Unearned/Prepaid - End Unearned, + Beg Unearned - End Prepaid, + Beg Prepaid
Inventory - End Inv, + Beg Inv
Accrued Liab. + End Accrued, - Beg Accrued
Accrual Basis Amount Accrual Revenue COGS Accrual OpEx

Financial Statement Ratios & Performance Metrics

Liquidity & Solvency Ratios

Current Ratio$$\frac{\text{Current Assets}}{\text{Current Liabilities}}$$
Quick Ratio$$\frac{\text{Cash} + \text{Equivalents} + \text{Marketable Securities} + \text{Net Receivables}}{\text{Current Liabilities}}$$
A/R Turnover$$\frac{\text{Net Sales}}{\text{Average Net A/R}}$$
Days Sales in A/R$$\frac{\text{Ending Net A/R}}{\text{Net Sales} / 365}$$
Inventory Turnover$$\frac{\text{COGS}}{\text{Average Inventory}}$$
Days in Inventory$$\frac{\text{Ending Inventory}}{\text{COGS} / 365}$$
Debt-to-Equity$$\frac{\text{Total Liabilities}}{\text{Total Equity}}$$
Times Interest Earned$$\frac{\text{EBIT}}{\text{Interest Expense}}$$

Operational Liquidity & Cash Conversion Cycle

Ratio / Metric Mathematical Formula Operational Interpretation
Accounts Payable Turnover $$\frac{\text{Cost of Goods Sold (or Purchases)}}{\text{Average Accounts Payable}}$$ Measures the frequency with which an entity pays off its trade suppliers during the year.
Days in Payables Outstanding (DPO) $$\frac{\text{Ending Accounts Payable}}{\text{COGS} / 365} = \frac{365}{\text{A/P Turnover}}$$ Average number of days taken to pay trade creditors.
Cash Conversion Cycle (CCC) $$\text{DSO} + \text{DSI} - \text{DPO}$$ Measures the net time required to convert cash invested in operations back into cash from customer collections.
Operating Cash Flow Ratio $$\frac{\text{Cash Flows from Operating Activities}}{\text{Current Liabilities}}$$ Assesses short-term liquidity by measuring the coverage of current liabilities from operating cash flows.

Profitability Ratios & Metrics

Gross Profit Margin$$\frac{\text{Net Sales} - \text{COGS}}{\text{Net Sales}}$$
Profit Margin$$\frac{\text{Net Income}}{\text{Net Sales}}$$
Return on Assets (ROA)$$\frac{\text{Net Income}}{\text{Avg. Total Assets}}$$
Return on Equity (ROE)$$\frac{\text{Net Income}}{\text{Avg. Total Equity}}$$
DuPont ROA$$\text{Profit Margin} \times \text{Asset Turnover}$$
Price/Earnings (P/E)$$\frac{\text{Price Per Share}}{\text{Basic EPS}}$$
Dividend Payout$$\frac{\text{Cash Dividends}}{\text{Net Income}}$$
EBITDA (Top-Down)$$\text{Sales} - \text{COGS} - \text{Opex (excl. D\&A)}$$

DuPont Analysis Framework

$$ \text{DuPont ROA} = \text{Profit Margin} \times \text{Asset Turnover} = \left(\frac{\text{Net Income}}{\text{Sales}}\right) \times \left(\frac{\text{Sales}}{\text{Avg. Assets}}\right) $$
$$ \text{DuPont ROE} = \text{Profit Margin} \times \text{Asset Turnover} \times \text{Equity Multiplier} $$

Solvency & Bottom-Up EBITDA

$$ \text{Equity Multiplier} = \frac{\text{Total Assets}}{\text{Total Stockholders' Equity}} $$
$$ \text{Bottom-Up EBITDA} = \text{Net Income} + \text{Interest} + \text{Taxes} + \text{Depreciation} + \text{Amortization} $$

Assets

Discounts: Gross vs. Net Method

Discounts (e.g., 2/10, n/30) incentivize early payment. The accounting logic applies symmetrically whether you are the seller (A/R) or the buyer (A/P).

Gross Method

Records the invoice at the full amount. The discount is only recognized if taken.

1. Initial Transaction
A/R (or Inventory)$XX
Sales (or A/P)$XX
2. Payment (Within Discount Period)
Cash (or A/P)$XX
Sales Discount$XX
A/R (or Cash + Purchase Disc.)$XX

Net Method

Records the invoice assuming the discount is taken. Adjusts if the discount is forfeited.

1. Initial Transaction
A/R (or Inventory)$XX
Sales (or A/P)$XX
2. Buyer Payment (Late)
Accounts Payable (Net invoice recorded)$XX
Purchase Discounts Lost (Financing/operating expense)$XX
Cash (Gross invoice paid)$XX
2. Seller Receipt (Late)
Cash (Gross received)$XX
Accounts Receivable (Net recorded)$XX
Sales Discounts Forfeited (Operating/financing revenue)$XX

Inventory

Ownership & Title

Scenario Ownership / Title Transfer
FOB Shipping Point Title transfers when goods leave seller's dock (buyer owns in transit).
FOB Destination Title transfers when goods arrive at buyer's dock (seller owns in transit).
Consigned Goods Remain in consignor's (seller's) inventory until sold by consignee to a third party.
Installment Sales Include in seller's inventory if uncollectible debts cannot be estimated. Include in buyer's if they can.

Valuation Rules

FIFO / Weighted Average: Lower of Cost and Net Realizable Value (NRV).

$$ \text{NRV} = \text{Selling Price} - \text{Costs to Complete and Dispose} $$

LIFO / Retail: Lower of Cost or Market.

$$ \text{Market} = \text{Median}(\text{Ceiling}, \text{Replacement Cost}, \text{Floor}) $$
  • Ceiling: Net Realizable Value (NRV)
  • Replacement Cost: Current cost to purchase/reproduce
  • Floor: NRV − Normal Profit Margin
  • Precious Metals & Farm Products: Valued strictly at NRV.
  • Write-Down Reversals: Prohibited under U.S. GAAP.

Costing Methods

Method Description / Calculation
Specific Identification Cost is unique to each item.
Weighted Average (Periodic) Used for homogeneous products. Cost per unit = Total Inventory Costs Available / Total # of units available.
Moving Average (Perpetual) Computes a new weighted average after each purchase.
Gross Profit Method Used for interim financial statements as part of a periodic system when the GP% is known.

Dollar-Value LIFO Calculations

Calculation Phase Mathematical Formula Action & Explanation
Step 1: Deflate $$\text{Base-Year Cost} = \frac{\text{Ending Inventory at Current-Year Cost}}{\text{Price Index}}$$ Removes inflation to express current inventory in base-year dollars.
Step 2: Layer $$\text{New Base Layer} = \text{Current Base-Year Cost} - \text{Prior Base-Year Cost}$$ Identifies physical inventory growth at base-year prices.
Step 3: Re-inflate $$\text{Layer at DVL Cost} = \text{New Base Layer} \times \text{Current Year Price Index}$$ Re-inflates each separate base layer using its respective price index.

Inventory Systems

  • Periodic: Physical count determines End Inv. & COGS. Purchases debited to "Purchases" account.
  • Perpetual: Records updated for each item sold. Purchases debited directly to "Inventory".

Error Impact: If Ending Inventory is Overstated → COGS is understated → Profit is overstated → RE is overstated.

Cash & Bank Reconciliation

Cash Equivalents: Short-term, highly liquid investments readily convertible to cash with an original maturity of 90 days or less.

Restricted vs. Unrestricted Cash

  • Unrestricted: Used for all current operations.
  • Restricted: Set aside by management for a specific purpose. If the restriction is associated with a current asset/liability, classify as a Current Asset. If associated with a non-current asset/liability, classify as a Non-Current Asset.

Bank Reconciliation

Bank Balance Adjustments

$$ \text{Bank} + \text{Dep. in Transit} - \text{Out. Checks} \pm \text{Errors} $$

Book Balance Adjustments

$$ \text{Book} + \text{Collections} - \text{NSF/Fees} \pm \text{Errors} $$

Adjusted Bank Balance MUST EQUAL Adjusted Book Balance

Trade Receivables: CECL & Financing

Under the Current Expected Credit Loss (CECL) model, entities must estimate the percentage of uncollectibles to match expenses to the period of the sale. The direct write-off method is not GAAP.

CECL Journal Entries

1. Estimate & Record Credit Loss
Credit Loss Expense$XX
Allowance for Expected Credit Losses$XX
2. Write-off Uncollectible Account
Allowance for Expected Credit Losses$XX
Accounts Receivable$XX
3. Subsequent Collection (Two-Step Recovery)
Reinstatement
Accounts Receivable$XX
Allowance for Credit Losses$XX
Cash Collection
Cash$XX
Accounts Receivable$XX

Receivables Financing

  • Pledging: A/R used as collateral. Company retains title. Requires footnote disclosure only.
  • Factoring w/o Recourse (True Sale): Risk of uncollectibility is transferred to the buyer (factor).
Factoring w/o Recourse
Cash$XX
Due from Factor (Security Deposit)$XX
Loss on Sale of Receivables$XX
Accounts Receivable$XX

Discounting Notes Receivable (4-Step Model)

Step 1: Maturity Value

$$\text{Maturity Value} = \text{Face Amount} + (\text{Face Amount} \times \text{Stated Rate} \times \text{Full Term})$$

Step 2: Bank Discount

$$\text{Bank Discount} = \text{Maturity Value} \times \text{Bank Discount Rate} \times \text{Remaining Term}$$

Step 3: Cash Proceeds

$$\text{Cash Proceeds} = \text{Maturity Value} - \text{Bank Discount}$$

Step 4: Interest Gain / (Loss)

$$\text{Interest Gain / (Loss)} = \text{Cash Proceeds} - \text{Carrying Book Value of Note}$$

PP&E Capitalized Costs

Asset Type Capitalized Costs Included
Land Purchase price, commissions, legal fees, site prep, draining swamps, clearing trees, removing old buildings (net of salvage), and existing obligations (back taxes).
Plant / Building Purchase price, architect fees, deferred maintenance, digging foundation, construction period interest.
Equipment All expenditures related to acquisition or construction. Capitalize improvements that increase quantity/quality.

Subsequent Expenditures Framework

Expenditure Type Accounting Treatment & General Ledger Impact
Additions Capitalize to Asset: Increases the physical quantity or capacity of PP&E.
Improvements / Betterments Capitalize to Asset: Enhances the operational quality, efficiency, or output capacity.
Replacements (Known CV) Remove old asset cost and accumulated depreciation; recognize Gain/Loss; capitalize new asset cost.
Replacements (Life Extended) Debit Accumulated Depreciation; Credit Cash (restores book value without altering original cost).
Repairs & Maintenance Expense as Incurred: Ordinary, recurring maintenance that maintains normal operating condition.

Capitalizing Interest

Applies to self-constructed assets. Capitalize the lower of actual interest cost incurred or computed capitalized interest (avoidable interest).

Key Capitalization Principle: Only capitalize interest on money actually spent (weighted-average accumulated expenditures × applicable interest rate), not on the total face amount borrowed.

Capitalization Period

The period begins when all three of the following conditions are met:

  • Expenditures for the asset are being made.
  • Activities necessary to get the asset ready for use are in progress.
  • Interest cost is being incurred.

Note: Capitalization stops if these conditions cease. Brief or intentional interruptions do not stop capitalization, but unintentional interruptions do.

$$ \text{Capitalized Interest} = \min(\text{Actual Total Interest Incurred}, \text{Avoidable Interest on WAAE}) $$

Construction Delays & Suspension Rules

  • Ordinary / Brief Delays: Brief work interruptions or normal permit delays do not stop interest capitalization.
  • Intentional / Prolonged Delays: Prolonged cessation of construction activities (e.g., litigation, lack of funds) suspends interest capitalization; interest is expensed.

Disposal of Assets

Sale with Gain
Cash$XX
Accumulated Depreciation$XX
Asset (Cost)$XX
Gain on Sale$XX
Sale with Loss
Cash$XX
Accumulated Depreciation$XX
Loss on Sale$XX
Asset (Cost)$XX

Nonmonetary Exchanges

Accounting for the exchange of one nonmonetary asset for another depends on whether the transaction has "commercial substance."

Commercial Substance

A nonmonetary exchange has commercial substance if the future cash flows of the entity are expected to change significantly as a result of the exchange. This change can be in the areas of risk, timing, or amount of cash flows.

Gain/Loss Recognition Flow

graph TD Start["Nonmonetary Exchange"] --> CommSub{"Has Commercial Substance?"} CommSub -->|Yes| AllGL["Recognize at FV
Recognize ALL Gains and Losses"] CommSub -->|No| IsLoss{"Is there a Loss?"} IsLoss -->|Yes| RecLoss["Recognize Loss Immediately"] IsLoss -->|No| Boot{"Is Boot Received?"} Boot -->|No| Defer["Defer Entire Gain"] Boot -->|Yes| BootSize{"Is Boot >= 25% of total consideration?"} BootSize -->|Yes| AllGain["Monetary Exchange
Recognize ALL Gain"] BootSize -->|No| PropGain["Recognize Proportional Gain:
(Boot / Total) x Realized Gain"]

Basis of Acquired Asset

  • For fair value transactions (with commercial substance): The basis of the new asset is its fair value (or the FV of the asset given up plus any cash paid).
  • For transactions lacking commercial substance: The basis of the new asset is the book value of the asset given up. This is adjusted for any boot paid (increases basis) or boot received (decreases basis) and any gain recognized.

Depreciation & Depletion Methods

Straight-Line

$$\frac{\text{Cost} - \text{Salvage Value}}{\text{Estimated Useful Life}}$$

Double-Declining Balance

$$\frac{2}{\text{Useful Life}} \times (\text{Cost} - \text{Accumulated Depreciation})$$

Sum-of-the-Years'-Digits (SYD)

$$(\text{Cost} - \text{Salvage Value}) \times \frac{\text{Remaining Life}}{\text{SYD}}$$

Units-of-Production

$$\left(\frac{\text{Cost} - \text{Salvage Value}}{\text{Est. Total Units}}\right) \times \text{\# of Units Produced}$$

Composite Depreciation

Averages the economic lives of a group of assets. No gain or loss is recognized upon the retirement of a single asset within the group.

Sale/ Retirement of Composite Asset
Cash$XX
Accumulated Depreciation (Plug)$XX
Asset (Cost)$XX

Depletion (Natural Resources)

Cost depletion is allowed by GAAP (percentage depletion is not). The depletion base includes cost of land, development costs, and restoration costs, minus residual value.

Unit Depletion Rate

$$ \frac{\text{Depletion Base}}{\text{Estimated Recoverable Units}} $$

Yearly Depletion (COGS)

$$ \text{Unit Rate} \times \text{Units Extracted \& Sold} $$

Composite Life Formula

$$ \text{Composite Life} = \frac{\text{Total Depreciable Cost}}{\text{Total Annual Straight-Line Depreciation}} $$

No gain or loss is recognized on retirement; Accumulated Depreciation is the plug.

Natural Resources Depletion Base

$$ \text{Depletion Base} = \text{Acquisition} + \text{Exploration} + \text{Development} + \text{ARO} - \text{Salvage Land} $$

Extracted = Inventory Asset; Extracted & Sold = COGS Expense.

Asset Impairment (Long-Lived Assets)

graph TD A["Step 1: Recoverability Test"] --> B{"Undiscounted Future Cash Flows
< Carrying Value?"} B -->|No| C["No Impairment"] B -->|Yes| D["Step 2: Calculate Loss"] D --> E{"Asset's Intended Use?"} E -->|Held for Use| F["Loss = Carrying Value - Fair Value
(Depreciate new basis. No reversals.)"] E -->|Held for Disposal| G["Loss = Carrying Value - (Fair Value - Costs to Sell)
(No depreciation. Reversals permitted.)"]

Long-Lived Assets Held for Sale

An asset is classified as held for sale only when all six of the following criteria are met:

  1. Management commits to a plan to sell the asset.
  2. The asset is available for immediate sale in its present condition.
  3. There is an active program to locate a buyer.
  4. The sale is probable and the transfer is expected within one year.
  5. The asset is being actively marketed at a reasonable price.
  6. Significant changes to the plan to sell are not expected.

Measurement & Presentation

  • Measured at the lower of carrying value OR fair value minus costs to sell.
  • No depreciation is taken when an asset is classified as held for sale.
  • Must be presented separately on the face of the balance sheet for the current period.

Intangible Assets

Type Accounting Treatment
Purchased Intangibles Recorded as an asset at cost. Legal and registration fees should be capitalized.
Internally Developed Expensed when incurred (R&D). Only specific, identifiable costs can be capitalized.
Patents (Finite Life) Amortize over the shorter of the estimated useful life or legal/contractual life.
Start-up & Org Costs Expensed as incurred.
Franchise Costs Capitalize initial franchise costs; expense ongoing/continuing costs as incurred.

Cloud Computing Arrangements

  • Phase 1 (Preliminary): Expense all costs (e.g., determining system requirements).
  • Phase 2 (Application Dev): Capitalize implementation costs (coding, testing). Expense training, manual data conversion, and maintenance.
  • Phase 3 (Post Implementation): Expense costs once placed in service.

R&D Capitalization Exception (Alternative Future Use)

  • General Rule: Internal R&D costs are expensed as incurred.
  • Alternative Future Use Exception: Tangible assets (materials, equipment, facilities) with alternative future uses are capitalized as PP&E.
  • Subsequent Accounting: The capitalized assets are depreciated over their useful lives, with periodic depreciation charged directly to R&D Expense.

Liabilities

Debt Modification & Extinguishment

When a debtor and creditor agree to change the terms of an existing debt, it must be classified as either a modification, an extinguishment, or a Troubled Debt Restructuring (TDR).

Classification Criteria & Accounting Treatment
Extinguishment of Debt

Occurs if the terms are substantially different (the present value of the new cash flows changes by at least 10% from the old cash flows).

Treatment: The old debt is removed, the new debt is recorded at Fair Value, and a Gain/Loss on Extinguishment is recognized.

Modification of Terms

Occurs if the cash flows change by less than 10%.

Treatment: The debt is NOT removed. A new effective interest rate is calculated prospectively. No gain or loss is recognized.

Troubled Debt Restructuring (TDR)

Occurs when the creditor grants a concession to a debtor experiencing financial difficulties (e.g., reducing interest rates, forgiving principal).

Treatment: For modifications, a gain is recognized only if the total undiscounted future cash flows are now less than the carrying value of the debt.

Carrying Value of Debt

The net amount at which a bond or other debt instrument is reported on the balance sheet.

$$ \begin{aligned} &\text{Face Value of Debt} \\ - \; &\text{Unamortized Discount} \\ + \; &\text{Unamortized Premium} \\ - \; &\underline{\text{Bond Issue Costs}} \\ = \; &\textbf{Carrying Value of Debt} \end{aligned} $$

Notes Payable & Annuities

Notes Payable are written promises to pay money at a fixed rate and are measured at present value.

  • Gross Notes Payable: Periodic payment × number of payments.
  • Present Value (PV): Gross amount discounted to PV. The difference is the discount.

Principal Reduction Calculation

  1. Interest Expense: Beginning carrying value × effective market rate.
  2. Principal Reduction: Periodic cash payment − calculated interest expense.

Annuity Definitions

Ordinary Annuity Payments occur at the end of each period.
Annuity Due Payments occur at the beginning of each period.

Debt Covenants

Creditors use debt covenants in lending agreements to protect their interests. A breach results in a technical default.

TypeDescription & Examples
Affirmative Activities the debtor must do (e.g., maintain minimum ratios, provide financial statements).
Negative Activities the debtor must not do (e.g., issue additional debt, pay dividends above a threshold).

Common Current Liabilities

Liability Type Description / Treatment
Trade A/P & N/P For inventory, raw materials, etc.
Sales Tax Payable Liability created when collecting tax on behalf of the government (company has a payable, no expense).
Employee-Related Employer Expense: FICA, FUTA, SUTA
Deductions (Not Exp): Employee Income Tax, Employee FICA
Accrued Vacation Accrue in year earned if services rendered, rights accumulate, payment is probable, and amount is estimable.
Product Warranties A seller's promise to correct product defects. Must be accrued in the year of the sale if reasonably estimable (Matching Principle).

Estimating Premiums Liability

To estimate the liability for outstanding promotional claims at year-end:

  1. Total Estimated Redemptions = Coupons Issued × Estimated Redemption Rate.
  2. Coupons to be Redeemed = Total Estimated Redemptions − Coupons Already Redeemed.
  3. Outstanding Claims = Coupons to be Redeemed / Coupons Required Per Premium.
  4. Estimated Liability = Outstanding Claims × Cost Per Premium.

Compensated Absences (Vacation vs. Sick Pay) Accrual Criteria

Element Authoritative Rule & 4-Part Accrual Test
Mandatory 4-Part Accrual Test Accrue in the period earned if ALL 4 criteria are met: (1) Services already rendered; (2) Rights vest (not contingent on future service) or accumulate (carry forward); (3) Payment is probable; and (4) Amount is reasonably estimable.
Vacation vs. Sick Leave Vacation Pay: Must be accrued if criteria 1-4 are met (typically vests).
Sick Pay: Accrual is mandatory ONLY if sick leave benefits vest; optional if they only accumulate.

Loss Contingencies

graph TD A["Evaluate likelihood of Loss Contingencies"] --> B{"Likelihood?"} B -->|Probable & Estimable| C["Accrue (JE) & Disclose"] B -->|Probable but NOT Estimable| D["Disclose Only"] B -->|Reasonably Possible| D B -->|Remote| E["Ignore (Unless specific guarantee)"]

Gain Contingencies: Do not accrue. Disclose if not remote.

Remote Contingencies Requiring Disclosure

Disclose remote contingencies if they involve guarantees, such as:

  • Debt of others guaranteed
  • Obligations of commercial banks
  • Guarantees of repurchase A/R sold
Loss Contingency Range Estimation (GAAP Rule):
  • Best Estimate Available: Accrue the single best estimate within the range.
  • No Point in Range is Better (U.S. GAAP Rule): Accrue the MINIMUM amount in the range and disclose the remaining exposure. (Contrast with IFRS, which uses the midpoint/expected value).

Exit or Disposal Activities

A liability is recognized for costs associated with an exit or disposal plan (e.g., severance, contract termination costs, facility consolidation).

Recognition Criteria

A liability is measured at fair value and recognized only when all of the following occur:

  • An obligating event has occurred.
  • The event results in a present obligation to transfer assets in the future.
  • The entity has little or no discretion to avoid the obligation.

Liability Journal Entry

Record Exit/ Disposal Liability
Exit/Disposal Expense$XX
Exit/Disposal Liability$XX

Asset Retirement Obligation (ARO)

An Asset Retirement Obligation (ARO) is a legal liability associated with the retirement, dismantling, or environmental remediation of a tangible, long-lived asset.

Recognition & Measurement Rules

  • Initial Measurement: Recorded at Fair Value (Present Value) when the liability is incurred, providing a reasonable estimate can be made.
  • Asset Treatment: The ARO cost is capitalized by increasing the carrying amount of the related long-lived asset (Asset Retirement Cost).
  • Subsequent Measurement: The liability is increased annually via Accretion Expense. The capitalized asset is decreased annually via Depreciation Expense.
  • Revisions to Cash Flows: Upward revisions are discounted at the current rate. Downward revisions are discounted at the historical rate.

ARO Accounting Entries & Subsequent Measurement

1. Initial Recognition (At Present Value)
Asset Retirement Cost (ARC − PP&E Asset)$XX
Asset Retirement Obligation (ARO Liability)$XX
2a. Annual Accretion (Liability Growth)
Accretion Expense (Operating Expense)$XX
Asset Retirement Obligation (ARO)$XX
2b. Annual ARC Depreciation
Depreciation Expense$XX
Accumulated Depreciation − ARC$XX
$$ \text{Accretion Expense} = \text{Beginning ARO Carrying Value} \times \text{Credit-Adjusted Risk-Free Rate} $$

Bonds Payable

Types of Bonds

  • Debentures: Unsecured bonds; typically represent higher risk and require a higher yield.
  • Convertible: Can be exchanged for common stock (Detachable vs. Nondetachable warrants).
  • Term vs. Serial: Term matures on a single date; Serial matures in installments.
  • Zero-Coupon: Deep discount, no stated interest rate.

Pricing & Carrying Value

IssuanceRate EnvironmentPrice vs. Face Value
DiscountMarket > CouponPrice < Face Value
ParMarket = CouponPrice = Face Value
PremiumMarket < CouponPrice > Face Value
$$\text{Bond Price} = \text{PV of Principal} + \text{PV of Periodic Interest Payments}$$

Journal Entries (Issuer)

Issuance at Discount
Cash$XX
Discount on B/P$XX
Bonds Payable$XX
Extinguishment (Early Retirement)
Bonds Payable (Face Value)$XX
Premium on B/P$XX
Loss on Extinguishment (Plug)$XX
Discount on B/P$XX
Cash (Reacquisition Price)$XX
Gain on Extinguishment (Plug)$XX

Effective Interest Method & Carrying Value Mechanics

$$\text{Interest Expense} = \text{Carrying Value at Beginning of Period} \times \text{Market (Effective) Interest Rate}$$
$$\text{Cash Interest Paid} = \text{Face (Par) Value} \times \text{Stated (Coupon) Interest Rate}$$
Bond Type Periodic Amortization Formula Carrying Value Behavior Periodic Interest Expense Trend
Discount Bond Interest Expense − Cash Interest Paid ↑ Increases towards Par ↑ Increases each period
Premium Bond Cash Interest Paid − Interest Expense ↓ Decreases towards Par ↓ Decreases each period

Bonds Issued Between Interest Dates

The buyer pays the issuer the market price of the bond PLUS accrued interest from the last payment date to the issuance date.

Issuance Between Dates
Cash (Issue Price + Accrued Interest)$XX
Bonds Payable (Face Value)$XX
Interest Expense (or Interest Payable)$XX
First Full Interest Payment
Interest Expense (Full Period Coupon)$XX
Cash (Full Periodic Coupon Paid)$XX

Note: Gains or losses on early extinguishment are calculated as the Reacquisition Price minus the Net Carrying Amount. Bond issuance costs are initially subtracted from face value and amortized as interest expense.

Lease Accounting (Lessee)

Lease Commencement Date

The date on which the lessor makes the underlying asset available for use by the lessee.

Lease Options

  • Option to Extend: Included in the lease term if the lessee is reasonably certain to exercise it.
  • Option to Terminate: The lease term ends on the date the option becomes exercisable if the lessee is reasonably certain to exercise it.
  • Options controlled by Lessor: Only the lessor's actions are considered when determining the lease term.

Lease Classification Flow

graph TD Start["Evaluate Contract"] --> Q0{"1. Depends on identifiable asset?
2. Conveys right to control?"} Q0 -->|No| NotLease["Not a Lease"] Q0 -->|Yes| Q1{"Meets ANY of the 5 Finance Criteria?"} Q1 -->|Yes| Finance["Lessee: Finance Lease
Lessor: Sales-Type Lease"] Q1 -->|No| Operating["Lessor/Lessee: Operating Lease (Unless specialized Lessor criteria met)"]

Lease Classification Criteria (Finance vs. Operating)

  • Transfer of Ownership: The lease transfers ownership of the underlying asset to the lessee by the end of the lease term.
  • Purchase Option: The lease grants the lessee an option to purchase the underlying asset that the lessee is reasonably certain to exercise.
  • Lease Term: The lease term represents a major part of the remaining economic life of the underlying asset (guideline: ≥75%, unless commencing in final 25% of economic life).
  • Present Value: The present value of lease payments and guaranteed residual value equals or exceeds substantially all of the fair value of the asset (guideline: ≥90%).
  • Alternative Use: The asset is of such a specialized nature that it is expected to have no alternative use to the lessor at the end of the lease term.

Lease Payment Components

Included in Lease Payments

  • Fixed payments
  • Reasonably certain exercise options
  • Purchase price at end of lease
  • Variable payments based on an index/rate
  • Residual guarantees
  • Termination penalties

Excluded from Payments

  • Guarantees of lessor debt
  • Variable payments not based on an index or rate

Accounting Treatment

Initial Entry (Both Lease Types)
Right-of-Use (ROU) Asset$XX
Lease Liability$XX
Finance Lease (Subsequent)
Interest & Payment
Interest Expense$XX
Lease Liability$XX
Cash$XX
Amortization
Amortization Expense$XX
Accumulated Amortization (ROU)$XX
Operating Lease (Subsequent)
Single Lease Expense
Lease Expense (Single straight-line cost)$XX
Lease Liability (Principal reduction = Cash paid − Interest)$XX
Right-of-Use (ROU) Asset (Amortization plug)$XX
Cash (Contractual lease payment)$XX

Amortization of Right-of-Use (ROU) Asset

For Finance Leases, the ROU asset is amortized on a straight-line basis according to authoritative classification:

  • Transfer of Ownership or Purchase Option reasonably certain: Amortize over the asset's estimated useful economic life.
  • Lease Term, Present Value, or No Alternative Use criteria: Amortize over the shorter of the lease term or the asset's useful life.

Statement of Cash Flows Classification (Lessee)

Lease Type Operating Activities (SCF) Financing Activities (SCF)
Operating Lease Full lease payment included in Operating Cash Flows (as operating cash outflow). None ($0).
Finance Lease Interest portion included in Operating Cash Flows. Principal reduction portion included in Financing Cash Flows (outflow).

Advanced Topics: Investments, CFs, & Taxes

Investment Accounting Summary

Type Ownership Method Interest / Dividend Income (I/S) Unrealized G/L (I/S) SCF (Purchase/Sale) SCF (Income Received)
Debt - Trading Any Fair Value Net Income Net Income Operating Operating
Debt - AFS Any Fair Value Net Income OCI Investing Operating
Debt - HTM Any Amortized Cost Net Income N/A Investing Operating
Equity (no sig. influence) 0-20% Fair Value Net Income Net Income Investing Operating
Equity (sig. influence) 20-50% Equity Method Share of NI (not div.) N/A Investing Operating (up to cumulative earnings) / Investing (excess)
Equity (control) >50% Consolidation N/A N/A N/A N/A

Fair Value Option (FVO)

On certain election dates, companies can make an irrevocable choice to measure specific financial instruments at Fair Value (FV).

  • FVO applies to individual financial instruments in their entirety, not to specific risks.
  • Follows trading security rules: unrealized gains and losses are reported in earnings.

Eligibility

  • Eligible: AFS debt securities, Equity investments with significant influence (normally equity method)
  • NOT Eligible: Consolidated investments, Pension benefit assets/liabilities, Leases

Instrument-Specific Credit Risk

For a financial liability designated under the FVO, the portion of the fair value change attributable to the entity's own instrument-specific credit risk is recognized directly in Other Comprehensive Income (OCI).

Equity Securities (<20% Ownership)

Used when the investor has no significant influence. Securities are reported at Fair Value Through Net Income (FVTNI).

Scenario Accounting Treatment
Readily Determinable Fair Value Measure at Fair Value. Unrealized holding gains and losses are included in earnings as they occur.
No Readily Determinable FV
(Practicability Exception)
Measure at Cost, less impairment, ± observable price changes of identical or similar investments from the same issuer.

Equity Method (20-50%)

Used when the investor has significant influence over the investee. The investment is originally recorded at cost and adjusted thereafter.

Basic Mechanics

  • Initial Purchase: Investment = Purchase Price
  • Share of Net Income: Investment ↑, Equity Income ↑
  • Dividends Received: Cash ↑, Investment ↓

Purchase Price Allocation

  • Asset FV Premium: (FV of Equity - BV). Amortize over useful life → Reduces both the Investment account and Equity Income.
  • Goodwill: (Purchase Price - FV of Equity). Ignored in the equity method; it is neither amortized nor separately impaired.

Impairment

Recognized on the I/S if FV drops below carrying value AND the decline is other than temporary. Reversals are strictly prohibited.

Exceptions (Do Not Use If...)

  • Subsidiary is in bankruptcy/reorganization.
  • Investment is strictly temporary.
  • "Standstill" agreement exists (investor surrenders significant rights).
  • Cannot obtain necessary financial info or board representation.

Investment Reclassification & Sale

Reclassification

Transfers between categories are accounted for at fair value on the date of transfer.

  • To Trading: Unrealized G/L recognized in current earnings.
  • From HTM to AFS: Unrealized G/L recorded in OCI.
  • From AFS to HTM: Unrealized G/L from OCI is amortized over the remaining life of the security.

Sale of Trading Security

The realized gain or loss is the difference between the selling price and the carrying value at the time of sale.

Sale with Gain
Cash (Selling Price)$XX
Trading Security (CV)$XX
Realized Gain on Trading Security$XX
Sale with Loss
Cash (Selling Price)$XX
Realized Loss on Trading Security$XX
Trading Security (CV)$XX

Sale of Available-for-Sale (AFS) Security

A realized gain or loss is recognized in earnings, calculated as the difference between the selling price and the original cost of the security. Any unrealized gains or losses in Accumulated Other Comprehensive Income (OCI) must be reversed upon sale.

Sale of AFS Security
Cash (Selling Price)$XX
Unrealized G/L (OCI) (To reverse existing AOCI balance)$XX
AFS Security (Original Cost)$XX
Realized Gain/Loss on Sale (Plug to Net Income)$XX

Impairment of Debt Securities

$$ \text{Expected Credit Loss (ECL)} = \text{Amortized Cost Basis} - \text{Present Value of Expected Future Cash Flows} $$

(discounted at original effective interest rate under CECL)

  • Trading: Not applicable (already at FV through NI).
  • AFS: ECL recognized on I/S. Any excess loss (FV drop > ECL) goes to OCI.
  • HTM: ECL recognized on I/S. Asset is written down.
Record Expected Credit Loss
Credit Loss Expense$XX
Allowance for Credit Losses$XX

AFS Debt Security Credit Loss Cap (CECL Framework)

  • Allowance Cap Rule: Credit Loss Expense recognized on the Income Statement is strictly capped at the excess of Amortized Cost over Fair Value (Amortized Cost − Fair Value).
  • Non-Credit Component: Any decline in Fair Value in excess of the expected credit loss is recorded in Other Comprehensive Income (OCI).
  • Intent/Requirement to Sell: If the entity intends to sell or more likely than not will be required to sell before recovery, the entire write-down to Fair Value is recognized in Net Income.

Consolidation (>50%) Adjustments

At acquisition, 100% of the subsidiary's net assets acquired are reported at fair value. All intercompany balances and transactions must be eliminated.

Subsidiary Equity Elimination & Acquisition Fair Value Entry

Acquisition Date Consolidation Entry
Common Stock (Subsidiary Historical Equity)$XX
Additional Paid-in Capital (Subsidiary Historical Equity)$XX
Retained Earnings (Subsidiary Historical Equity)$XX
Balance Sheet Fair Value Adjustments (Differential to Net Book Value)$XX
Identifiable Intangible Assets (Fair Value at Acquisition)$XX
Goodwill (Excess Fair Value over Identifiable Net Assets)$XX
Investment in Subsidiary (Parent Carrying Basis / Consideration)$XX
Noncontrolling Interest (Fair Value of Portion Not Owned)$XX

Eliminating Intercompany Transactions

Inventory Sale Elimination
Intercompany Sales (Gross transfer price)$XX
Consolidated Cost of Goods Sold (Plug to align COGS with original seller cost)$XX
Ending Inventory (Unrealized gross profit remaining in inventory)$XX
Bond Elimination
Bonds Payable$XX
Premium on Bonds (If applicable)$XX
Investment in Bonds$XX
Gain on Extinguishment (Plug)$XX
Fixed Asset / Land Elimination
Intercompany Gain on Sale$XX
Asset (Restore to original cost)$XX
Accumulated Depreciation (If applicable)$XX

Partnership Accounting (Admission & Liquidation)

Partnership formation, partner admission, and liquidation follow specific allocation rules under the bonus and goodwill methods.

Admission Method Core Accounting Logic & Balance Sheet Impact
Exact Method New partner pays exactly the book value percentage of total resulting partnership capital. No bonus or goodwill recognized.
Bonus Method (Old Partners) New partner contributes more than the book value percentage purchased → Excess bonus is credited to old partners' capital based on existing P/L ratios.
Bonus Method (New Partner) New partner contributes less than the book value percentage purchased → Bonus to new partner is debited from old partners' capital based on existing P/L ratios.
Goodwill Method Total implied partnership capital (Investment / Purchased %) exceeds net asset book value → Intangible Goodwill is recorded and credited to existing partners' capital per P/L ratios.

Partnership Liquidation Priority

  1. Realize Gains/Losses on non-cash asset sales and allocate strictly per P/L ratios.
  2. Pay Outside Creditors and third-party liabilities in full.
  3. Eliminate Deficits: Deficit partner capital balances are absorbed by remaining solvent partners based on their relative P/L ratios if not covered by personal funds.
  4. Distribute Remaining Cash to partners strictly according to final positive Capital Account Balances (NOT P/L ratios).

Statement of Cash Flows

Operating: Indirect Method

$$ \begin{aligned} &\text{Net Income} \\ + \; &\text{Non-cash Expenses (Depr, Amort)} \\ - \; &\text{Non-cash Income (Gains)} \\ \pm \; &\text{Changes in Op. Assets \& Liabs} \end{aligned} $$

Operating: Direct Method

  • Cash receipts from customers
  • Cash paid to suppliers & employees
  • Interest paid
  • Taxes paid

Investing and Financing sections remain identical under both methods.

Investing: Non-current assets (e.g., sale/purchase of PP&E, investments).

Financing: Debt and Equity (e.g., issuing stock/bonds, paying dividends, repaying principal).

Direct Method Operating Cash Flow Formulas

Cash Flow Item Conversion Formula from Accrual Income Statement
Cash Collected from Customers Net Sales − ΔAccounts Receivable (Increase) + ΔUnearned Revenue (Increase)
Cash Paid to Suppliers COGS + ΔInventory (Increase) − ΔAccounts Payable (Increase)
Cash Paid for Operating Expenses Operating Expenses − Noncash Expenses (Depreciation/Amortization) + ΔPrepaid Expenses (Increase) − ΔAccrued Liabilities (Increase)

Investing Activities: PP&E Rollforward Analysis

Ending PP&E Rollforward (Gross)
$$\text{Ending PP\&E} = \text{Beginning PP\&E} + \text{Purchases} - \text{Disposals (Cost)}$$
Cash Proceeds from Asset Disposal
$$\text{Cash Proceeds} = \text{Carrying Value Disposed} \pm \text{Gain / Loss on Sale}$$

Accounting for Income Taxes

Deferred tax assets (DTAs) and liabilities (DTLs) arise from temporary differences between GAAP financial income and taxable income. All deferred taxes are classified as non-current on the balance sheet.

Temporary Differences Framework

graph TD A["Temporary Timing Difference"] --> B{"When is tax paid?"} B -->|"Paid Now
(Taxable Income > Book Income)"| C["Deferred Tax Asset"] B -->|"Paid Later
(Book Income > Taxable Income)"| D["Deferred Tax Liability"] C --> E["Examples:
Bad Debt Expense,
Warranty Expense,
Prepaid Rent/Royalties"] D --> F["Examples:
Accelerated Tax Depreciation,
Installment Sales"]

Valuation & Rates

  • Enacted Tax Rate: DTAs and DTLs must be measured using the enacted tax rate expected to apply in the future year the difference reverses. Do not use anticipated or proposed rates.
  • Valuation Allowance: A DTA must be reduced by a valuation allowance if it is "more likely than not" (>50%) that some or all of the deferred tax asset will not be realized.

Permanent Differences

Do not reverse and do not create deferred taxes. Examples: Municipal bond interest, life insurance proceeds, and the dividends-received deduction (DRD).

Dividends-Received Deduction (DRD) Statutory Tiers

Voting Stock Ownership % DRD Deduction % (Current Statutory Law) Limitation Rule
Under 20% 50% Deduction Limited to 50% of Taxable Income before DRD (unless full DRD generates an NOL).
20% to 80% 65% Deduction Limited to 65% of Taxable Income before DRD (unless full DRD generates an NOL).
80% or More (Affiliated) 100% Deduction No taxable income limitation (100% full exemption for qualifying parent/subsidiary).

Intraperiod Tax Allocation

Certain items must be presented net of tax to properly match tax expense with the corresponding item. These include:

  • Income from continuing operations
  • Discontinued operations
  • Prior period adjustments (Retained Earnings)
  • Items of Other Comprehensive Income (OCI)

Uncertain Tax Positions Two-Step Evaluation

Evaluation Stage Threshold Criteria Measurement Criteria
Step 1: Recognition "More Likely Than Not" (>50%) threshold based solely on technical merits of the tax position. Assume taxing authority will examine the position with full knowledge of all relevant information. If ≤50%, $0 tax benefit is recognized.
Step 2: Measurement Largest amount of tax benefit that is greater than 50% cumulative probability of being sustained. Evaluate individual settlement outcomes and cumulative probabilities. Example: $100 (20%), $80 (25%), $60 (20%) → Cumulative at $60 is 65% (>50%) → Recognize $60 benefit.

Changes in Tax Status (ASC 740)

  • Nontaxable to Taxable (e.g., S-Corp / Partnership → C-Corp): Recognize deferred tax assets/liabilities for existing temporary differences at the date of status change.
  • Taxable to Nontaxable (e.g., C-Corp → S-Corp): Derecognize/eliminate all existing DTAs, DTLs, and related valuation allowances.
  • Income Statement Presentation: The resulting tax effect from the change in status is included entirely in Income from Continuing Operations in the period of change.